Your brain works a lot like you do: it groups similar things together to process them more efficiently.
This is where batch tasking comes in.
Instead of doing small tasks as they come up throughout the day, group similar tasks together, set a time limit, and knock them all out at once.
Batch tasking is really great for email, but could also work wonders for other things: Cleaning, paying bills, returning phone calls, making appointments, brainstorming, writing, editing, etc.
Anything that can be done in sets and in small amounts of time and crossed off your list.
Here's how to start batch tasking your email:
Take five or ten minutes at the beginning and end of every day to DELETE emails and QUICK RESPOND to others.
Then, instead of constantly refreshing or checking your email, check it throughout the day when you have five or ten minutes so you can actually address everything that’s come in since your last batch.
Delete, mute, archive or respond to most things. Anything that will take more time, just star and get back to later.